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CanMar Recruitment
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HR Assistant

Reference ID: CanMar119JOB

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Job Location icon
Atholville, NB
Job Type icon
Full Time
Job Category icon
Health Care



To ensure the smooth running of the administrativeprocesses within the HR function, particularly those surrounding theon-boarding, off-boarding and recruitment process, providing an efficientrecruitment service to internal customers and candidates alike. Ensure thataccurate information is available on the Intranet and web-sites for bothemployees and prospective employees.

Responsibilities:

  • Manage & maintain Employee Info database and files ensuring that data is 100% accurate for all staff including starters, leavers, promotions, leave, absence and part-time employment entitlements.
  • Provide on-going support to HR team, Managers and Employees on systems and processes.
  • Manage the administration for medical, dental and extended health benefits.
  • Maintain the HR Intranet pages adding, amending and deleting pages as required, ensuring that the ownership of pages are clearly maintained.
  • Log and manage details of all applications on a daily basis from all sources, accurately recording candidate details, sources and actions.
  • Manage the recording, circulation, distribution and filing of resumes, investigating and resolving delays affecting agreed service levels.
  • Ensure that rejection reasons for candidates are clear. Conducting spot checks on rejections and alerting the appropriate manager of any concerns or observations.
  • Monitor the KPIs for recruitment in conjunction with the HR team members, identify areas of concern to other members of the HR Team as appropriate.
  • Ensure that the weekly recruitment report is maintained, accurate and circulated in time for the weekly recruitment meeting, and to managers as appropriate.
  • Co-ordinate the staff onboarding program. Identify ways to raise the profile of the scheme in conduction with the Recruitment Advisor.
  • Co-ordinate the organization of recruitment events, open evenings and fairs. Representing the company at these events as needed.
  • Book interviews for candidates ensuring that the candidate experience is good and managers have all the information and paperwork needed at least 24 hours provide the information.
  • Produce job offers and contracts for successful candidates, within 24hrs of the decision being made to offer. Communicate the job offer effectively, take up references and confirm start date and arrangements.
  • Ensure managers, IT and Office Services receive the maximum notification of new starters as possible
  • Provide general HR admin support to the HR Team including the productionof correspondence, meeting bookings and supporting project activities asneeded.


  • Requirements

    The Ideal Candidate will have:

  • A Bachelor's Degree or Diploma in Human Resources or a related field.
  • 1-2 years progressively responsible human resources experience.
  • Strong critical thinking skills and an ability to interpret complex data and make sound decisions.
  • The ability to work independently, take initiative and exercise good judgment.
  • Excellent written and verbal communication skills.
  • A high degree of accuracy and attention to detail.
  • An ability to thrive and multi-task within a fast paced, rapidly growing environment.
  • A strong alignment with company values - Integrity, Service, Innovation, Community, Teamwork.


  • If this describes you and your interest, please submit a cover letter highlighting why you would be great for this role along with an updated resume in word format.

    Due to the high volume of resumes we receive, only those applicants whose skill set match our requirements will be contacted. All applicants must have legal authorization to work in Canada for an unlimited period of time.

    Thank you for your interest.


    Posted: August 10, 2018
    Closes: October 9, 2018
    Email Address:
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    About CanMar Recruitment

    CanMar Recruitment provides staffing and business solutions for Canada’s emerging cannabis industry. With a keen understanding of the current Canadian cannabis market, CanMar Recruitment can help b...